ࡱ> m AGbjbjzz >|bb?8h h 80DIHPfff, LQISISISISISISI$KNtwIe!e!e!wIff4I%%%e!^ffQI%e!QI%%RAQEfJߪ!jeC=II0ICO-"O<QEQEOE\x " %  x x x wIwI#Nx x x Ie!e!e!e!Ox x x x x x x x x h B : Standard sample offer letter for Postdoctoral Fellows. Please place on Augusta University letterhead. (Use the Appendices that are appropriate.) Dr. Postdoc Name Address Dear Dr. Postdoc Name: On behalf of Augusta University, I am pleased to offer you position # (INSERT POSITION #) as a (Sr.) Postdoctoral Fellow with the (Unit name) at a monthly rate of $x that equates to $x per year. Please report for work on (date) unless we agree otherwise. Your position is classified as an exempt position. You will receive your earnings by direct deposit in the account of your choice on the dates designated by Payroll. Currently, employees in exempt positions receive their earnings on the last working day of the month. A current payroll schedule for this fiscal year can be obtained at: HYPERLINK "//m.svgksa.com/hr/university/university_benefits/calendars.php"Payroll calendar Your initial assignment, as we have discussed, will be in (Unit name or lab or relevant research project.) Subsequently, other interesting and challenging assignments may evolve elsewhere within (Unit name). (Unit name) is primarily dependent on sponsored research. So, all employment and assignments are ultimately dependent upon the availability of funding and your continued satisfactory performance as a Postdoctoral Fellow. Because of this funding situation, you should remain aware of the need for developing your skills and pursuing your own sponsored research. Further, postdoctoral employees serve in a provisional status for the first six months of their employment at Augusta University. This letter is not a contract and does not guarantee employment for any specified period of time. This letter serves to congratulate you on your offer of employment as well as provide information to ensure a smooth transition into your role at Augusta University. Also, your offer letter includes very important information for you to review and complete prior to your appointments with Human Resources. This includes: pre-employment requirements, instructions for paperwork to complete, and dates/times of scheduled appointments. Background Check Requirement & Education Verification: This offer of employment is contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for continued employment with Augusta University, as determined by Augusta University in its sole discretion. Eligibility is also based on confirmation of the credentials and employment history reflected in your application materials as well as a successful pre-employment drug screen and satisfactory credit check, if applicable. For your Background Check: See also Appendix B below. You will need your Social Security number to complete this process. Please prepare to receive an email from Accurate Background Check Systems (our authorized background check company) with instructions for providing consent to initiate the criminal history review process. Upon receipt of the email from Accurate you will log in and complete the background release form. This must be completed within 48 hours of receipt of the email. The criminal history process must be successfully finalized and reviewed prior to your start date. If you should have any concerns with receiving and or completing this online Background Check, please contact (MANAGER INSERT EMAIL ADDRESS). as soon as possible. Education Verification: See also Appendix D and E below if your terminal degree was earned at a foreign university. Along with the background check, there will likely be requested information regarding your highest degree earned. We will need you to enter this information in the system. Please do your best to enter the correct dates for starting and completing your degree. If you attended classes but did not complete the degree, please dont enter this in the system, just the highest degree earned. If your highest education has previously been verified, we may not need to complete this step. Please note: All pre-employment requirements must be satisfactorily completed prior to the start date outlined in this letter. HR Onboarding (Forms) Requirement: See also Appendix B below. You will need your Social Security number to complete this process. Augusta University requires completion of important forms prior to your first day of employment. We are pleased to offer you an electronic/online forms completion process via Equifax. You will receive an email notification from Equifax with your Login ID and Password information. The email will also inform you of the next steps in the on-boarding process. It is important that you complete these online forms as soon as you can, but no later than prior to your scheduled HR appointment. The forms will not need to be printed for our office but will need to be fully completed in the Equifax System. Important Notification Regarding Your Benefits: See also Appendix C below. As a benefits eligible employee with Augusta University, we are excited to share with you details on a variety of benefit plans through the University System of Georgia (USG). Please note if your employment date is any date other than the first day of the month, your benefit elections will not be effective until the first of the following month. Please view the USG New Hire Benefits HYPERLINK "https://www.youtube.com/watch?v=V74X5Rp1Yjo&feature=youtu.be"video and find additional benefits information HYPERLINK "https://benefits.usg.edu/benefits-resources/new-to-usg"here. You may also join any of our Benefits Information Sessions provided at 9am on the first HYPERLINK "https://augusta-edu.zoom.us/j/95300929721?pwd=TURsemdGZ0xNenEvblhPNWRTbVpZQT09"Tuesday of every month and at 3pm on the last HYPERLINK "https://augusta-edu.zoom.us/j/94996841413?pwd=V2xoN2o4WkdUTU9RWDNQZUxUL0Nvdz09"Thursday of every month via Zoom. HYPERLINK "https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Faugusta-edu.zoom.us%2Fj%2F95300929721%3Fpwd%3DTURsemdGZ0xNenEvblhPNWRTbVpZQT09&data=05%7C02%7CDINEWMAN%40augusta.edu%7C799643c776f6479c10ae08dc769eb952%7C8783ac6bd05b4292b483e65f1fdfee91%7C0%7C0%7C638515671287467376%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=mTNlWLCgcDxnKlFBINNY37hS4XdTCRYyadfXsExO8zI%3D&reserved=0"Tuesday Zoom meeting HYPERLINK "https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Faugusta-edu.zoom.us%2Fj%2F94996841413%3Fpwd%3DV2xoN2o4WkdUTU9RWDNQZUxUL0Nvdz09&data=05%7C02%7CDINEWMAN%40augusta.edu%7C799643c776f6479c10ae08dc769eb952%7C8783ac6bd05b4292b483e65f1fdfee91%7C0%7C0%7C638515671287477517%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=nqryTC1Jv4sM4RgugBHeBTX7UM4rG6%2FOcbKrxh6gBnQ%3D&reserved=0"Thursday Zoom meeting If you have specific questions regarding your benefit elections, please contact the HR Service Center in Human Resources at 706-721-3770 or OneUSG Connect Benefits at 844-587-4236. Onboarding Appointment: Augusta University allows you to schedule your own onboarding appointment to ensure it works with your schedule. Please wait at least four business days after completing your portion of the background in Accurate before completing this step. Click HYPERLINK "https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fkiosk.na7.qless.com%2Fkiosk%2Fapp%2Fhome%2F246%3Fqueues%3D2708&data=05%7C01%7Cmchavous%40augusta.edu%7C138a2c19ac37454e041408da8aaf4e9c%7C8783ac6bd05b4292b483e65f1fdfee91%7C0%7C0%7C637974782808774616%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=UtDIMc7LUPXMYnqv68I0fXKNIGS50KhSjmKNz37aynM%3D&reserved=0"here to schedule your appointment. Your onboarding appointment will be located at 1499 Walton Way Augusta, GA 30901 (Annex 1 building). If you have any questions regarding the content of any of the onboarding forms, please call the HR Service Center at 706-721-3770 or ask at the time of your scheduled appointment. If you have not completed the onboarding forms in Equifax prior to your scheduled appointment, it may be necessary for this appointment to be rescheduled. Required Documentation to Complete the Onboarding Process: See also Appendix A below. It will be necessary for you to bring the following information to your Onboarding Appointment that you scheduled above: Original documents to complete I-9 1 item from List A or 1 item from List B and 1 item from List C (the list of acceptable documents can be found HYPERLINK "https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents"here) Original signed Social Security Card Original visa documentation (if applicable) Right to Know (RTK) Certificate (you must print and bring with you) Complete the RTK training by clicking HYPERLINK "https://www.usg.edu/facilities/rtk-ghs"here. JAGSTART- New Employee Orientation (NEO): All newly hired employees are required to participate in NEO. JagStart provides an opportunity for us to welcome you and for you to learn more about Augusta University. On the morning of your first day of work, please log into HYPERLINK "https://aunewhireorientation.augusta.edu/"https://aunewhireorientation.augusta.edu/ to review/complete your new hire orientation. The orientation is self-directed, meaning you will independently start and finish during the below designated time period. This orientation must be completed in its entirety between the hours of 9:00AM-12:00PM on your first day of work. Your lunch break will be from 12:00PM-1:00PM Your department will be ready to receive you to report to work between 1:00-1:30; however, please speak/email them directly for the exact time prior to your start date Further information with outlined steps will be emailed to you a few days before your orientation from our office. If you have questions about your benefits, onboarding, academic credential verification or background check please email (MANAGER INSERT EMAIL ADDRESS). We sincerely hope you will join our staff. We feel you will have a great opportunity for professional development here and that you will be an asset to (Unit name). If you intend to accept this offer, please sign and date below and return a copy of this letter to me at ((MANAGER INSERT EMAIL ADDRESS) by (DATE) Sincerely, Sincerely, (Chair/Director) (PI/Mentor) (Unit Name) (Unit name) cc: Sharri Peck, Director, Classification, Compensation & Information Systems Please see the following page for additional contingencies of your employment. By signing below, I accept this offer of employment. Signature: ________________________________ Date: _________________ MANAGERS--USE APPENDICES THAT ARE APPROPRIATE FOR YOUR POSTDOC CANDIDATE. Attach appendices to offer letter on a separate page. For postdoc fellows who are nonimmigrants (H-1B, J-1/J-2, F-1 or TN): APPENDIX AEMPLOYMENT ELIGIBILITY DETERMINED BY IMMIGRATION STATUS Your employment at Augusta University is contingent on the employment eligibility of your immigration status. For postdoc fellows who are nonimmigrants (H-1B, J-1/J-2, TN or other employment eligible nonimmigrants) AND ARE COMING TO THE U.S. FOR THE FIRST TIME: APPENDIX BSOCIAL SECURITY NUMBER AND FINANCIAL RESOURCES Your employment at Augusta University is also contingent upon receiving a Social Security number (SSN). Approximately 10 days after your arrival in the U.S., you should apply for a United States SSN. You will not be able to begin employment at Augusta University until the Social Security Administration has assigned you a SSN and you have received your Social Security card. You will need to apply in person at any office of the Social Security Administration. It will probably be 3-5 days before your number is assigned. However, depending on your immigration circumstances, it could be 2 to 3 months before the number is assigned. You are advised to bring money with you for your immediate expenses when you arrive in the U.S. Expenses will include health insurance, temporary or permanent housing, food, transportation, utility deposits and other miscellaneous expenses. It is recommended that you bring at least $6,000 to $7,500 for yourself. If you are accompanied by dependents, additional funds may be required. Due to the time it may take to assign an SSN, please be aware that you may not receive a check from Augusta University for a month or more, so you cannot depend on your salary to pay these immediate arrival expenses. Banks in the U.S. usually require 5 to 15 days before checks drawn on them will be paid; checks drawn on foreign banks can take even longer. A place of residence and SSN are usually required to open such accounts. Therefore, you may wish to bring the funds for your arrival expenses in travelers checks so that you can use the money as soon as you arrive. For postdoc fellows who will be employed in J-1 status: APPENDIX CHEALTH INSURANCE REQUIREMENT FOR J-1 POSTDOCS If you are employed as a postdoc fellow at Augusta University and are on a J-1 visa, you and your J-2 dependents are required to maintain health insurance as well as medical evacuation and repatriation of remains insurance throughout the duration of your J program. This is a requirement established by the U.S. Department of State. The International and Postdoctoral Services Office at Augusta University has determined that three insurance options meet these requirements: The Blue Cross Blue Shield BlueChoice HMO offered to Augusta University employees and the Medical Evacuation and Repatriation of Remains Policy through American College Student Association (ACSA) Global Travel Plus (medical evacuation and repatriation of remains insurance). The Blue Cross Blue Shield Comprehensive Care Plan offered to Augusta University employeesand the Medical Evacuation and Repatriation of Remains Policy through American College Student Association (ACSA) Global Travel Plus (medical evacuation and repatriation of remains insurance). The comprehensive UnitedHealthcare/Georgia Care Plan offered to Augusta University students and J-1 scholars (includes medical evacuation and repatriation of remains insurance). Within 2-3 days of your arrival in the U.S. you will be required to purchase the Georgia Care Plan covering your initial 45 days or more in the U.S. while you await onboarding and health insurance coverage from one of the above-described AU employee plans. For postdoc fellows whose doctoral degree was earned at a foreign university: APPENDIX DFOREIGN ACADEMIC CREDENTIALS As noted on page 1 of the offer, your employment at Augusta University is also contingent upon verification of your academic credentials.You should have the verification sent directly to your hiring unit manager.Some credential verification companies include  HYPERLINK "http://www.educassess.com" www.educassess.com (or  HYPERLINK "mailto:connie@educassess.com" connie@educassess.com), HYPERLINK "http://www.ece.org/" \t "_blank"www.ece.org,  HYPERLINK "http://www.gcevaluators.com/" \t "_blank" www.gcevaluators.com,  HYPERLINK "http://www.lisano-intl.com/" \t "_blank" www.lisano-intl.com,  HYPERLINK "http://www.jsilny.com/" \t "_blank" www.jsilny.com,  HYPERLINK "http://www.wes.org/" \t "_blank" www.wes.org. When department wishes to offer relocation expenses: APPENDIX ERELOCATION EXPENSES The department will reimburse eligible moving and relocation expenses up to $(insert amount). To be eligible , you must execute a Relocation Repayment Agreement with Augusta University and return the completed forms to (MANAGER INSERT EMAIL ADDRESS). As of January 1, 2018, all relocation reimbursements are taxable, and the university will comply with all applicable tax laws. By accepting the offer of Relocation Assistance, you affirm both your understanding that all reimbursement for moving expenses is taxable and your responsibility for paying the tax.     Revised  DATE \@ "M/d/yyyy" 5/20/2024 05efghy  ! ' + J S j l }  ȸyoaȮah#h45CJOJQJhqGCJOJQJhR@CJOJQJhnyCJOJQJh&{GCJOJQJhCJOJQJh45CJOJQJ\h4CJOJQJhfa5B*CJOJQJphhny5CJOJQJhM5CJOJQJhfa5CJOJQJhx)5CJOJQJh45CJOJQJ$ UVvw & F <<1$7$8$H$^<gdtth1$7$8$H$]t^t`hgdt1$7$8$H$]tgdgd$7$8$H$`a$gd8< $`a$gdY $`a$gd8<$a$gd8<     m n o  F O S \ l   ' ( . 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