Medical College of Georgia’s 2020 Statewide Faculty Development Conference

Reimbursement

Travel Reimbursement Instructions:

stays at privately owned accommodations (e.g., Air B&B, homes/villas, VRBO)cannotbe reimbursed by MCG due to state policy. Contact Chris Fickcfick@augusta.eduif you have any questions.

Learn more about activities on Jekyll Island at:ActivitiesandBusinesses.

The Jekyll expense form is for non-Augusta University employee use only.Augusta University employees will submit a travel authorization form and a travel expense form through their home department for reimbursement.

Non-Augusta University employees (Volunteer Clinical Faculty), please complete the following:Jekyll Expense form,W-9 formand Service Agreement Request (SAR) form.Attach all original receipts and hand deliver the complete package to conference registration desk by 1PM onSaturday, June 6, 2020.Please note: Reimbursement packagescannotbe turned inafter June 6th deadline.

Detailed Instructions for non-Augusta University employees:

1) CompleteJekyll Expenseform;

2) CompleteW-9 form;

3) Complete Service Agreement Request (SAR) formPlease note: On the SAR form,Provider = Traveler(Complete the first 2 pages only);
IMPORTANT:On page two of the SAR form, under "Classification Guidelines,"please check "NO" and disregard questions B through F as those do not pertain to you.

4) Attach all original receipts (hotel and parking);

5)Very Important:Hand deliver the complete reimbursement package to the conference registration desk by end of the conference on June 6, 2020 at 1PM;

6)Please allow 4 to 6 weeks for reimbursements to process

IMPORTANT: If you are currently employed at a University System of Georgia institution and will submit a travel reimbursement package, please contact Chris Fick atcfick@augusta.eduimmediately after registering for the conference.

Instructions for Augusta University payroll employees: (forms available on the Augusta.edu website forms repository)

1) Prior to traveling, complete Travel Authorization form and submit through home department;

2) Upon returning, complete Travel Expense form and submit through your home department/campus

Please direct all questions regarding conference travel reimbursement to:

Chris Fick| MCG Academic Affairs

Phone: 706-721-4449 | Email:cfick@augusta.edu

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